PrestoCRM
Try 30 days free

Free tool

German letter salutations and address blocks, titles included.

Enter the name and titles, copy the salutation and the address. The Austrian way with Mag., DI and Dr. in the salutation, or the more reserved German way.

Letter salutation (Briefanrede)

Address block


      
How to write a German letter salutation with titles

      

        In Austrian business life, academic degrees belong in the salutation. Writing to Mag. Lisa
        Berger, you start with „Sehr geehrte Frau Mag. Berger,“. Several leading
        titles are used in the order of the business card: „Sehr geehrter Herr DI Mag. Gruber,“. The
        first name is left out of a formal salutation.
      

      

        Germany is more reserved. Usually only a doctorate is named („Sehr geehrter Herr Dr.
        Huber,“); diploma and master's degrees are left out of the salutation. Choose „none“ above:
        the generator then names only doctor and professor, as is customary in Germany.
      

      
The address block

      

        The company comes first, then the person with „Herrn“ or „Frau“ and all titles, including
        the trailing ones: „Herrn DI Mag. Thomas Gruber, MSc“. Street, postcode and city follow. If
        the letter goes abroad, the country goes on the last line, written in German.
      

      
Special cases

      
    
        
  • 
          Professors: the title replaces all others in the salutation: „Sehr
          geehrte Frau Professorin Weber,“.
        
    • 
        
  • 
          Unknown gender: „Guten Tag Alex Berger,“ with first and last name.
        
    • 
        
  • 
          No name: „Sehr geehrte Damen und Herren,“.
        
    • 
        
  • 
          Professional titles such as Ing. are treated like academic titles in
          Austria.
        
    • 
      

      

        PrestoCRM writes the salutation and address block for every contact automatically and puts
        them into every quote. A different salutation, such as the informal „Du“, can be set per
        contact.
      
Frequently asked questions
Does the academic title belong in the letter salutation?
In Austria, yes: „Sehr geehrte Frau Mag. Berger“ is customary and expected. In Germany, letters usually mention only a doctorate („Sehr geehrter Herr Dr. Huber“) and leave out Mag. or Dipl.-Ing. Set this in the generator with „Titles in the salutation“.
Why does the address block say „Herrn“ and not „Herr“?
In German the address is in the accusative case: the letter goes „an Herrn Berger“ (to Mr Berger). So the address block says „Herrn“, while the salutation says „Sehr geehrter Herr“.
How do I address a professor?
With „Sehr geehrte Frau Professorin Weber“ or „Sehr geehrter Herr Professor Weber“. In the salutation the professor title replaces all other titles; the address block keeps them all.
What if I don't know the person's gender?
Write „Guten Tag Alex Berger,“ with first and last name. It is neutral and polite. If you don't know any name, use „Sehr geehrte Damen und Herren,“ (Dear Sir or Madam).
Do titles like BA or MSc go into the salutation?
Degrees written after the name, such as BA, MSc or MBA, follow the name in the address block but are usually not used in the salutation.
Sources (as of October 2026)
These tools are no substitute for tax advice. Check special cases with your tax advisor.